Case Study: Improving Responses to Medical Errors With Organizational Behavior Management
A 146-bed general acute care community hospital in southwest Virginia conducted an assessment of patient safety needs and the various organizational behavioral management techniques used by hospital managers in response to the nine most frequently reported patient safety events. The most frequently reported category of patient safety events (errors) was procedure/treatment variance, and the least effective management responses were to witnessed falls. The organizational behavioral management intervention therefore selected managers’ follow-up responses to procedure/treatment variance and witnessed falls as targets.
Managers first received the results of the needs assessment, then were instructed to (a) respond to the two targeted event types with corrective-action communication combined with individual and group behavior-based feedback and (b) use positive recognition to support behavior that prevented harm, including reporting events. For the 3-month intervention period, researchers Cunningham and Geller (2011) reviewed 361 patient safety event follow-up descriptions, with a total of 527 interventions that achieved the following results:
- Reports of targeted event types increased in the first month of intervention, then decreased in subsequent months, indicating that the intervention increased employees’ sensitivity to the need to report close calls and learn from them.
- The two targeted events displayed opposite trends in impact scores associated with managers’ follow-up actions during the intervention phase. The impact scores for follow-up behaviors for procedure/treatment variance increased sharply in the first month, then gradually declined in the next 2 months. In contrast, impact scores for follow-up behaviors for witnessed falls increased slightly in month one, then sharply in subsequent months.
- Managers significantly increased use of individual and group feedback during the intervention phase and decreased use of no intervention, a significant improvement in the management of patient safety errors. Especially significant was the increased use of group feedback.
- Participating managers and health care workers expressed positive perceptions of the intervention techniques used and related outcomes. Managers received summaries of the monthly events and intervention follow-up reports at monthly managers’ meetings and were encouraged to share them with their employees. Intervention perception survey results found that both managers and workers perceived an increase in managers delivering praise for behaviors to prevent harm than delivering reprimands for errors.
This study demonstrates the benefits of applying an evidence-based intervention strategy by teaching health care managers to (a) communicate more effectively in follow-up responses to patient safety events, (b) more carefully document their follow-up actions to learn what intervention behaviors do most to promote patient safety, and (c) provide group rather than individual feedback when appropriate. This intervention demonstrably improved patient safety and offers a model for managers in other organizations to follow.
Reflection Questions:
- How does the trend in impact scores for managers’ follow-up actions reflect the Hawthorne effect?
- Why was the increase in managers’ use of group behavior-based feedback important?
- What would you recommend to sustain the use of the intervention strategy?
Read the case study, Improving Responses to Medical Errors with Organizational Behavior Management. In a three-to five-page double-spaced
paper (excluding title and reference pages) address the following:
- Explain why the increase in the manager’s use of group behavior-based feedback is important.
- Propose intervention strategies the group leader can use to
enhance the group effectiveness. Justify your proposed strategies with
scholarly and/or peer-reviewed sources. - Explain the motivational theory applicable to sustain the four results listed in the case study.
Including an introduction and conclusion paragraph, your paper must be
three to five double-spaced pages (excluding title and reference pages)
and formatted according to APA style, utilize a minimum of three (one of which is the case
study article used for review) scholarly and/or peer-reviewed sources
that were published within the last five years. Document all references
in APA style.
Expert Solution Preview
Introduction:
The case study “Improving Responses to Medical Errors With Organizational Behavior Management” highlights the effectiveness of an evidence-based intervention conducted in a 146-bed general acute care community hospital in southwest Virginia. The intervention strategy involved teaching healthcare managers to communicate effectively in follow-up responses to patient safety events, carefully document and learn from their follow-up actions, and provide group feedback when appropriate. The study demonstrated that this intervention improved patient safety and offers a model for other organizations to follow. This paper answers three reflection questions based on the case study.
1. How does the trend in impact scores for managers’ follow-up actions reflect the Hawthorne effect?
The Hawthorne effect refers to the phenomenon where individuals modify their behavior in response to knowing that they are being observed. In the case study, the trend in impact scores for managers’ follow-up actions for procedure/treatment variance and witnessed falls reflects the Hawthorne effect. The impact scores for procedure/treatment variance increased sharply in the first month and then gradually declined in the next two months, while the impact scores for witnessed falls increased slightly in the first month and then sharply in subsequent months. The increase in impact scores for both types of events during the intervention phase indicates that the healthcare managers modified their behavior in response to being observed, and they were more committed to improving patient safety.
2. Why was the increase in managers’ use of group behavior-based feedback important?
The increase in managers’ use of group behavior-based feedback was important as it facilitated effective communication and feedback in a group setting. It created a learning environment where individuals could share their experiences, opinions, and feedback openly. The group feedback approach also ensured consistency in feedback and helped to reinforce positive behaviors. Furthermore, it helped managers identify areas of improvement more efficiently and implement corrective actions. The use of group feedback was an important aspect of the intervention as it helped to minimize the possibility of errors recurring.
3. What would you recommend to sustain the use of the intervention strategy?
To sustain the use of the intervention strategy, it would be recommended to continuously monitor and evaluate the effectiveness of the intervention. This will help identify areas that require improvement and develop corrective actions to address those issues. Providing regular training and education to healthcare managers and staff will also help to ensure that they remain updated and knowledgeable about the intervention techniques used. Additionally, feedback from managers and healthcare workers is crucial in sustaining the intervention strategy as it helps to assess the feasibility and effectiveness of the intervention in practice. Regular communication with stakeholders, including patients and their families, is necessary to ensure that the intervention strategy aligns with their expectations and preferences. Finally, incentives and recognition programs for managers and staff who display exemplary behaviors that support patient safety will help to promote the sustainability of the intervention strategy.
Conclusion:
Organizational behavioral management is an important approach that healthcare managers can use to improve patient safety. The case study demonstrates that effective communication, documentation, and group behavior-based feedback are crucial intervention techniques that can help to minimize patient safety events. Continuous monitoring and evaluation, regular training and education, and feedback are necessary to sustain the intervention strategy. Applying these techniques can help healthcare managers and staff to deliver high-quality patient care and improve outcomes.
